Interviews, Reviews, and Other Business Conversations
Inquire: Communication at Work
In a business setting, you will engage in several forms of professional communication. This lesson focuses on interviewing skills first, so that you are able to best get in the door. After interviewing skills, you will learn about writing a business review. Knowing what to include in your review is important, and this lesson will help with that. From there, you will learn what to do when receiving feedback on a business review. It is important to learn from the feedback, whether positive or negative. Finally, you will learn about small talk in the office — an underrated, yet crucial, office skill.
Are you good at small talk?
Watch: Making Communication Work at Work
Read: Practical Professional Speaking
Professional speaking involves many facets. This lesson will look at several of these highlighting how to prepare for an interview, write and receive feedback from a business review, and small talk at the office.
How to Prepare for an Interview
Good interviewing skills can be the difference between landing or missing out on your dream job. This lesson will provide ways to ensure you do better in interview environments. The first thing to know is that good interviews come from good preparation. That means you want to research the company you have applied to. You also want to research the specific job you are applying for. When interviewing, you are selling yourself as a good fit for the company and the job, so knowing this information helps you to be the best candidate.
The next thing to do is update your resume. A resume is a brief document — usually one page long — that summarizes your educational and professional background. You want your resume to be as current as possible, so before you submit it anywhere, make sure it has the most current information. Ensure that you cater your resume to each specific job opening by making your information relevant to the position. Finally, practice interviewing. Get someone to ask you common interview questions and practice upselling yourself when asked about yourself.
How to Write a Business Review
A business review is a written report explaining how your business is doing and what needs to be improved on. When writing a review, be sure to give useful feedback. These are formal documents for the benefit of the company. Don’t leave petty comments like a person might in a Yelp review. Your comments should have enough detail to specifically identify issues on a broad range of topics. Once you identify the problems, provide recommendations the business can take to resolve the issues. Throughout this process, it is important to be honest. Do not exaggerate. Provide adequate context so that any reader can understand the problem and how you recommend it be resolved. Finally, comment on things that are going well. A review should be helpful and constructive, but also highlight positive things a business should continue doing.
How to Receive Feedback from a Business Review
Business reviews are meant to improve the efficiency of a business and its employees. When you receive feedback from a review, it’s important to know how to handle that feedback and what to do with it. First and foremost, take it to heart. This feedback is not meant to be mean or rude; it is meant to make you and those around you better at your jobs. Take the feedback as a constructive comment, and learn from the information you receive. In the same vein, do not take the feedback personally. It is not a personal attack against you or your performance. The sooner you learn how to take feedback well, the quicker you can be a positive force in your workplace.
If you ever receive feedback that you are unsure about or think is wrong, seek out a second opinion. Go to someone with sufficient context of your work so they can understand if the feedback is fair or if it goes too far. Finally, no matter what advice you receive — good or bad — find ways to learn from it. That might mean learning how to let go of things, or it might mean learning how to get along better with people around you. Whatever the feedback says, there will always be something to learn from it.
How to Maintain Professionalism in Casual Interactions
Watercooler talk is small talk that happens in a work environment. Whether or not your office contains a watercooler to gather around, “watercooler talk” is a phrase describing situations when coworkers talk about things unrelated to work.
When in these situations, there are a few things to keep in mind. Generally, remember that you are still at work, and these are still your coworkers. Be kind and polite, don’t say rude things, and avoid being difficult just to be difficult. Pay attention to what people say so you can positively contribute to conversations without distracting from or repeating anything. Also pay attention to social cues signaling that someone wants to talk, leave the conversation, or dislikes a topic of conversation. When you notice any of these things, be accommodating to the person sending cues to the group. Work can be a stressful place, and often, people relieve that stress by telling jokes. When these situations arise, you should be sensitive with the jokes you tell and avoid subject matter that might be distasteful or crude.
Reflect: How Do You Prepare?
Expand: Small Talk at Work
Small talk is a crucial part of day-to-day work interactions, but for some people, small talk can be difficult. This section will walk you through the basics so you can begin to feel better about your small talk skills.
Small Talk 101
Small talk consists of polite conversations about unimportant or irrelevant topics. It might be the weather, a movie, a book, a song, or the morning’s headlines. Whatever the topic, small talk serves an important purpose — building social relationships. Serious topics of conversation such as the origins of life or heated political discussions can be draining. Not everyone wants to engage in that kind of a conversation all the time. Small talk offers a way for people to talk to others with low stakes. These low stakes let people open up in a way that other forms of conversation might prevent. When people open up, you get to learn about them — what they care about, what annoys them, or what they do for fun just to name a few. Keep in mind, however, there are things to avoid when talking. Primarily, don’t show off. Mental break time is important, so don’t feel the need to always talk about work or something that sounds “smart.” The weather really can be interesting. You don’t have to talk about differential equations or some other complex topic just to seem smart.
There are a few things you can do to make small talk easier. First, have topics prepared based on where you are. If you’re at work, you might want to ask people when they started. At a party, ask how someone knows the host. Wherever you are going, have topics of conversation ready. A great way to do this is to ask questions. These prompt the other person to speak. Don’t go overboard asking too many questions. Once you have asked a question, engage in active listening where you pay attention entirely to the person you are talking to. Asking questions and paying attention to the person’s answers are great starting places to improve your small talk skills in no time!
Check Your Knowledge
Use the quiz below to check your understanding of this lesson’s content. You can take this quiz as many times as you like. Once you are finished taking the quiz, click on the “View questions” button to review the correct answers.
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- Question 1 of 3
Small talk serves no purpose in a work environment.CorrectIncorrect
- Question 2 of 3
Your resume should be updated each time you apply for a job.CorrectIncorrect
- Question 3 of 3
You should try to learn something from any feedback you receive in a business review.CorrectIncorrect
Additional Resources and Readings
An article providing tips for small talk in a work environment
An article providing tips on how to best prepare for a business interview
An article providing tips on how to write a business review
- business reviewa written report explaining how your business is doing and what needs to be improved
- resumea brief document — usually one page long — summarizing your educational and professional background
- small talkpolite conversations about unimportant or irrelevant topics
- watercooler talksmall talk that happens in a work environment
License and Citations
Authored and curated by Alexander Amos Elizabeth Amos for The TEL Library. CC BY NC SA 4.0
|Cartoon Interview News||mohamed_hassan||Pixabay||CC 0|
|Watercooler Wikinews||Jason Pratt||Wikimedia Commons||CC 0|
|Evelyn Harrison, birthday party in V.C. office||The Library of Virginia||Wikimedia Commons||Public Domain|
|Resume Cv Resume Template||mohamed_hassan||Pixabay||CC 0|